Platform CareRota™

    Move beyond reactive.

    Gaps show up before they become a problem.

    CareRota puts the rota and the hours budget on one screen, planned by care role and tuned for each home. Built for growing care home groups.

    InCareRotaPlatform£6 per bed per month
    Nurse · Friday 28
    24.00 / 24.00 hrs
    Budget met
    Rota published
    Danny OkiroNurse · Tue 25 Aug · 20:00Acknowledged
    In daily use atEsmere GardensShipston LodgeBanbury HeightsThe Julie Richardson Nursing Home

    01 · Planning

    Plan each week by care role.

    Plan by care role rather than by person, so nurses, senior carers and carers are scheduled against each role's hours on every shift.

    Drag-and-Drop PlanningBuild the week by drag and drop, with each person's contracted hours counted live beside their name.
    Real Life on the GridApproved holiday, contracted days off, availability and night preference are shown as you plan, and a shift that would breach the Working Time Directive is blocked.
    Restrict By BudgetWith Restrict By Budget enabled, the rota cannot be planned beyond the hours agreed for each role.
    Role Budgets on the RotaEach shift placed updates the day's hours against the budget, shown live on the rota from red to green.
    Publish and AcknowledgePublish the rota in one step. Shifts are sent to staff phones for confirmation, and managers can see who has acknowledged them.
    Who Has Seen the RotaManagers can filter the published week by acknowledgement and follow up with anyone who has not yet confirmed.
    02 · Changes

    Changes are handled within the rota.

    When a shift changes, the hours return to the day's budget and the gap is shown as an open shift ready to fill.

    Open ShiftsAn open shift notifies every eligible staff member automatically; they claim it from their phone and the manager approves.
    Claimed in the Staff AppGaps are offered to your own team first, and each claim waits for the manager's approval.
    Notice Periods and ApprovalA swap is requested by one colleague, accepted by the other and approved by a manager, inside the notice period you have set.
    Swap and Drop RequestsStaff can drop a shift or swap with a colleague, within your notice periods and subject to manager approval.
    03 · On the day

    Every clock-in writes the timesheet.

    Once shifts are worked, the rota shows what actually happened (on time, late, amended or awaiting approval), so managers can see at a glance where attention is needed.

    See Time & Attendance
    04 · Payroll

    Once the period is locked, payroll is ready.

    Payroll runs in your own pay pattern, from the timesheets your managers have already approved.

    Payroll ExportsThe payroll report exports as CSV or XLSX, including a Moneysoft-format report, with breaks, rounding and lateness grace applied by your rules.
    Leave in the Pay PeriodApproved leave flows into the timesheet and the pay period, paid or unpaid by type.
    See timesheets and payroll
    05 · Your rules

    Set once for the company, tuned for each home.

    The rota runs on your rules, set once for the company and tuned for each home.

    Company StandardsClaim, swap and drop rules, notice periods and acknowledgement are set once for the whole company.
    Per-Home SettingsEach home keeps its own settings, so group standards apply without every home having to run identically.

    The film · 2:26

    This is a rota.

    A short film explaining how CareRota plans the week, handles changes and applies your rules. Captions are available.

    85%
    reduction in shift gapswithin six weeks
    2x
    increase in staff sentimentpositive mood scores
    Read the storyMore case studies
    The dining room at Esmere Gardens

    Moreton-in-Marsh, Gloucestershire70 residentsResidential, nursing and respite

    • Rota & budgetsPlan the week by role, per home, against an hours budget the rota cannot overspend.
    • Leave managementRequests and approvals from the phone. One approval updates the rota, the timesheet and payroll.
    • Time & attendanceEvery clock writes the timesheet, and the timesheet wears the same traffic lights as the rota.
    • PayrollLock the period and payroll is ready, in your pay pattern.
    • Staff appOn iOS and Android, for every staff member at no extra cost.
    • Quick to startNothing to install, no hardware to buy, no setup fee.
    • Training includedWe set up your homes and rota rules, then train your managers live.
    • Support includedA UK team that knows care homes, on in-app chat and email.
    CareRota™
    £6 per bed per month

    Monthly rolling. £0 setup. Setup, training and support included.

    Or the whole platform for £10. CareRota and CareHR together, plus CareChat and CareMaintenance. See pricing

    Compare

    Last reviewed September 2026 · Based on publicly available documentation and pricing.

    Does the rota stop a home overspending?

    With Restrict By Budget enabled, a shift that would exceed the role's hours is refused. With it disabled, the day is shown in red.

    Can staff pick up shifts themselves?

    Yes. Open shifts are sent to eligible staff, claimed in the app and approved by you.

    Can each home have its own rules?

    Yes. The rota's rules are set once for the company and tuned for each home, including claim, swap and drop rules and notice periods.

    Which payroll systems does it work with?

    The payroll report exports as CSV or XLSX, including a Moneysoft-format report, in your own pay pattern.

    What hardware do we need?

    None needs to be bought. Managers use the web dashboard, staff use their own phones, and the clock-in terminal is any Android tablet on the wall.

    Is there a setup fee or a contract?

    There is no setup fee. Contracts are monthly rolling with 30 days' notice, and setup, data import and live training are included.

    Your standards, in every home.

    Book a demonstration to see CareRota working with your own homes and roles.

    See pricing